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Document Preservation Specialist

IT / Software Development Jobs

Job description

This position is responsible for a variety of operational functions with an emphasis on digital
document preservation. This position is also responsible for the maintenance of the imaging
room and equipment, which includes maintaining accurate work records, maintaining work
schedule, communicating to leadership and employees, work schedules, and troubleshooting.
Attain established production, quality, safety and housekeeping goals.
Essential Job Requirements
 Log and document incoming work
 Sort, file and distribute work, including electronic files, if applicable
 Review incoming documentation/work files
 When required digitize documents
 Upload/download information to/from various systems
 Operate and troubleshoot equipment
 Conduct non-routine research
 Consolidate electronic files for output to clients, as applicable
 Set up and run software to process digital files
 Balance/reconcile electronic files based on count and value, as applicable
 Transmit electronic files to output destinations, as applicable
 Regular and timely attendance.
 Other duties as assigned.
 Capable and desires to travel to customer locations for extend periods of time
 Ability to work in a team environment.
Supervisory Responsibilities: Interview employees, manage and assign work to employees,
preform employee performance reviews. Ensure image capture quality and file naming
accuracy. Manage to achieve established Quality, Production, Safety, and Housekeeping
Problem Solving: Identify and resolve problems in a timely manner. Gather and analyze
information skillfully. Develop alternate solutions. Works well in group problem solving
situations. Use reason even when dealing with emotional topics.

Multi-tasking: Able to work in a fast-paced environment by prioritizing and multi-tasking. Able
to meet deadlines with a high level of credibility, integrity, professionalism, customer service
and motivation.
Detail Oriented: Must pay attention to detail in the process to ensure accuracy, completeness
and timeliness.
Customer Service: Manage difficult or emotional customer situations. Respond promptly to
customer needs. Respond to requests for service and/or assistance.
Communication: Speak clearly and concisely in positive or negative situations. Listen, and
when needed get clarification. Practices active listening skills to determine the nature of the
problem/call. Practices excellent telephone and written communication skills including voice
tone and grammar.
Teamwork: Contribute to building positive team morale.
Attendance/Punctuality: Is consistently at work and on time. Ensures work responsibilities are
covered when absent.
Required Education:
High school degree with experience or a 2-year technical or associate degree.
Required Experience:
Proficient in Microsoft Word and Excel
Familiar with Adobe Photoshop and Microsoft Access
Basic ability to troubleshoot computers
Ability to use hand tools for assembling and troubleshooting
Knowledge of programming languages syntax and logic is a plus
Physical Requirements
While performing the duties of this Job, the employee is regularly required to sit and talk in an
office setting; operate computers, keyboards and other peripheral equipment and lift up to 50 lbs.


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